Cineclub Film Society (“Cineclub Film Society”) is strongly committed to respecting and protecting your privacy.
PRINCIPLE #1 – ACCOUNTABILITY
Cineclub Film Society is responsible for personal information under its control and will designate an individual or individuals who are accountable for the organization’s compliance with the following principles.
1.1 Accountability for Cineclub Film Society‘s compliance with the principles rests with the senior management of Cineclub Film Society and the person or persons designated by senior management as Privacy Officer, even though other individuals within the organization may be responsible for the day-to-day collection and processing of personal information. In addition, other individuals within the organization may be delegated to act on behalf of senior management or the Privacy Officer.
1.2 Cineclub Film Society Privacy Officer may be contacted at: Attention: Cineclub Film Society c/o Privacy Officer, Cineclub Film Society Email: info@FrankSpadone.com
1.3. Cineclub Film Society is responsible for personal information in its possession or custody, including information that has been transferred to a third party for processing. Cineclub Film Society will use contractual or other means to provide a comparable level of protection while the information is being processed by a third party.
1.4 Cineclub Film Society will implement policies and practices to give effect to these principles, including: implementing procedures to protect personal information; establishing procedures to receive and respond to complaints and inquiries; training staff and communicating to staff information about Cineclub Film Society’s policies and practices; and developing information to explain Cineclub Film Society’s policies and procedures.
PRINCIPLE #2 – IDENTIFYING PURPOSES
Cineclub Film Society will identify the purposes for which personal information is collected at or before the time the information is collected.
2.1 Cineclub Film Society collects personal information only for the following purposes (“identified purposes”): to provide service(s) and/or products to its customers; to maintain commercial relations and to communicate with its customers (which will include, but not be limited to: billing, collection, advertising, promotion, account verification); to evaluate customers’ financial status and eligibility for credit; to identify customer needs and/or preferences; to meet legal and regulatory requirements; to administer and manage its business operations; and as otherwise required or permitted by law.
2.2 Cineclub Film Society will provide notice of the identified purposes either orally, electronically or in writing prior to or at the time of collection of the personal information.
2.3 If individual persons collect personal information, they will be able to specify the purposes for which the information is being collected, or will refer the individual whose information is being collected to a designated person at Cineclub Film Society who will specify the purposes.
2.4 When personal information that previously has been collected is to be used for a purpose not previously identified, the new purpose will be identified prior to use. Unless the new purpose is required by law, and subject to the exceptions referred to in Principle #3, Cineclub Film Society will obtain the consent of the individual before information is used for that new purpose.
2.5 Occasionally, Cineclub Film Society will communicate to you special bonus and new product offers that we think may be of value to you. Cineclub Film Society may retain third parties to assist it in marketing such new or additional Cineclub Film Society products and services to our customers (and for such purpose may share personal information with such third parties) but will not otherwise disclose or make available any personal information to any third parties seeking to market their products to Cineclub Film Society‘s customers. All Cineclub Film Society customers have the right to choose not to participate in direct marketing of new products and services from Cineclub Film Society. If you wish to opt-out of receiving targeted communications from Cineclub Film Society in electronic, printed or verbal format simply inform us in writing at: Attention: Cineclub Film Society c/o Privacy Officer, Cineclub Film Society Email: info@FrankSpadone.com
2.6 The Site may provide hyperlinks, which are highlighted words or pictures within a hypertext document that may, when clicked, take you to another place within the document, to another document altogether, or to a third party website not controlled by Cineclub Film Society. Such hyperlinked third party websites may collect and disclose information different than this Site. Cineclub Film Society is not responsible for the collection, use, or disclosure of information collected through these third party web sites, and Cineclub Film Society expressly disclaims any and all liability related to such collection, use, or disclosure.
PRINCIPLE #3 – CONSENT
The knowledge and consent of the individual are required for the collection, use or disclosure of personal information, except where inappropriate.
3.1 In certain circumstances, personal information can be collected, used, or disclosed without the knowledge and consent of the individual. For example, where collection or use is clearly in the interests of the individual and consent cannot be obtained in a timely way; where used or disclosed in the case of an emergency that threatens the life, health or security of an individual; where personal information is publicly available as defined by regulation; where collection with knowledge or consent might compromise the availability or accuracy of the information and the collection relates to investigation of a breach of agreement or contravention of law; and where disclosed for debt collection purposes or to comply with a subpoena, warrant or court order.
3.2 Where required, Cineclub Film Society will generally seek consent for the use or disclosure of the information at the time of collection. In certain circumstances, consent with respect to use or disclosure may be sought after the information has been collected but before use (for example, when Cineclub Film Society wants to use information for a purpose not previously identified).
3.3 Cineclub Film Society will make a reasonable effort to ensure that the individual is advised of the purposes for which the information will be used. To make the consent meaningful, the purposes will be stated in such a manner that the individual can reasonably understand how the information will be used or disclosed.
3.4 Cineclub Film Society will not, as a condition of the supply of a product or service, require an individual to consent to the collection, use, or disclosure of information beyond that required to fulfill the explicitly specified and legitimate purposes.
3.5 The form of consent sought by Cineclub Film Society may vary, depending upon the circumstances and the type of information disclosed. Cineclub Film Society will seek express consent when the information is likely to be considered sensitive. Implied consent will generally be appropriate when the information is less sensitive.
3.6 An individual may withdraw consent at any time, subject to legal or contractual restrictions and reasonable notice. Cineclub Film Society will inform the individual of the implications of such withdrawal. In order to withdraw consent, an individual must provide notice to Cineclub Film Society in writing.
PRINCIPLE #4 – LIMITING COLLECTION
The collection of personal information will be limited to that which is necessary for the purposes identified by Cineclub Film Society. Information will be collected by fair and lawful means.
4.1 Cineclub Film Society collects personal information from its customers for the purposes described under Principle #2.
4.2 Cineclub Film Society may also collect personal information from such third parties as credit bureaus, employers or personal references or other third parties that represent that they have the right to disclose the information.
4.3 The Site uses a feature of Internet web browsers called a cookie, which is a file that is sent to your browser from the Site’s computers and stored on your computer’s hard drive. A cookie assigns a unique identification code to your computer in order to collect anonymous information. On this Site, cookies are used to help us track visitors, conduct research and improve our content and services.
Cineclub Film Society‘s cookies do not collect personal information. Cineclub Film Society only collects personal information if you knowingly and willingly provide such information. You may set your Internet web browser to notify you when you receive a cookie or to prevent cookies from being sent. If you prevent a cookie from being sent, you may limit the functionality of the Site.
PRINCIPLE #5 – LIMITING USE, DISCLOSURE, AND RETENTION
Personal information will not be used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as otherwise required or permitted by law. Personal information will be retained only as long as necessary for the fulfillment of those purposes or as otherwise required or permitted by law.
5.1 Cineclub Film Society may collect, use or disclose personal information without the individual’s knowledge or consent in certain circumstances as described in Principle #3.1.
5.2 Cineclub Film Society may disclose a customer’s personal information to: Our contracted agency or company or personnel involved in the development, promotion, marketing or enhancement of Cineclub Film Society products and services;
5.4 Cineclub Film Society will retain personal information that has been used to make a decision about an individual long enough to allow the individual access to the information after the decision has been made, and, in the event of an access request or a challenge, long enough to exhaust any recourse an individual may have under the law.
PRINCIPLE #6 – ACCURACY
Personal information will be updated as necessary for the purposes for which it is to be collected and used. 6.1 The extent to which personal information will be updated will depend upon the use of the information, taking into account the interests of the individual. Information will be sufficiently accurate, complete, and up-to-date to minimize the possibility that inappropriate information may be used to make a decision about the individual.
6.2 Cineclub Film Society will not routinely update personal information unless such a process is necessary to fulfill the purposes for which the information was collected.
6.3 Personal information that is used on an ongoing basis, including information that is disclosed to third parties, will generally be accurate and up-to-date to the best of Cineclub Film Society’s knowledge unless limits to the requirement for accuracy are clearly set out.
PRINCIPLE #7 – SAFEGUARDS
Cineclub Film Society will use reasonable efforts to protect personal information by security safeguards appropriate to the sensitivity of the information.
7.1 Cineclub Film Society has invested and deployed a wide variety of technology and security features to ensure the privacy of personal and anonymous information on its network. In addition, Cineclub Film Society has implemented strict operations guidelines to safeguard customer privacy at every level of its organization. Cineclub Film Society will continue to revise policies and implement additional security features as new technologies become available. Unfortunately, no system is perfect; therefore, Cineclub Film Society makes no representations or warranties with regard to the sufficiency of these security measures. Cineclub Film Society shall not be responsible for any actual or consequential damages (or any other damages or liability of any kind whatsoever, whether as a result of negligence or otherwise) that result from a lapse in compliance with this Policy because of a security breach or technical malfunction.
7.2 Cineclub Film Society protects all personal information regardless of the format in which it is held. The methods of protection include: physical measures, such as locked filing cabinets and restricted access to offices; organizational measures, such as security clearances and limiting access on a “need to know” basis; technological measures, such as the use of passwords and encryption.
PRINCIPLE #8 – OPENNESS
Cineclub Film Society will, upon written request, make readily available to individuals specific information about its policies and practices relating to the management of personal information, other than confidential commercial information.
8.1 Cineclub Film Society will make its policies and practices with respect to the management of personal information comprehensible and accessible, by providing upon request: the name, title, and address of the Privacy Officer accountable for Cineclub Film Society‘s policies and practices and to whom complaints or inquiries can be forwarded; the means by which an individual can gain access to his or her personal information held by Cineclub Film Society; and a description of the type of information held by Cineclub Film Society and/or its subsidiaries, including a general account of its use.
PRINCIPLE #9 – INDIVIDUAL ACCESS
Upon written request, an individual will be informed of the existence, use, and disclosure of his or her personal information and will be given access to that information. An individual will be able to challenge the accuracy and completeness of the information and have it amended as appropriate. 9.1 Upon written request, Cineclub Film Society will inform an individual whether or not the organization holds personal information about that individual, and will provide that individual with a reasonable opportunity to review the personal information in his or her file.
9.2 Cineclub Film Society will allow the individual access to his or her personal information once the individual has provided Cineclub Film Society with a written request application. The application will include sufficient information to permit Cineclub Film Society to provide an account of the existence, use, and disclosure to any third parties of this personal information. Cineclub Film Society will use the application only for this purpose.
9.3 Cineclub Film Society will respond to an individual’s written request within 30 days, unless this period is extended in accordance with applicable legislation, in which case notice will be sent to the individual within 30 days regarding the extension, the reasons for it and the individual’s rights in connection with it. Cineclub Film Society will assist any individual who informs it that they need assistance in preparing a request. While the response will typically be provided at no cost to the individual, depending on the nature of the request and the amount of information involved, Cineclub Film Society reserves the right to impose a cost. In these circumstances, Cineclub Film Society will inform the individual of the approximate cost to provide the response and proceed upon payment. The requested information will be provided or made available in a form that is generally understandable.
9.4 Cineclub Film Society will be as specific as possible in providing an account of third parties to which it has disclosed personal information about an individual. When it is not possible to provide a list of the organizations to which it has actually disclosed information about an individual, Cineclub Film Society will provide a list of organizations to which it may have disclosed information about the individual.
9.5 In certain instances, Cineclub Film Society will not be able to provide the individual access to his or her personal information. Where permitted, the reasons for denying access will be provided to the individual. This will be done upon the individual’s request unless Cineclub Film Society is required by law to provide such written reasons. Exceptions to the grant of an access request may include: information that contains references to other individuals or contains confidential commercial information, where such information cannot be severed from the record; information protected by solicitor-client privilege; information properly collected without the knowledge or consent of the individual for purposes related to investigating a breach of an agreement or a contravention of law; information generated in the course of a formal dispute resolution process; and as required or permitted by law.
9.6 When an individual successfully demonstrates the inaccuracy or incompleteness of personal information, Cineclub Film Society will amend the information as required. Depending upon the nature of the information challenged an amendment may involve the correction, deletion or addition of information. Where appropriate, the amended information will be transmitted to third parties having access to the information in question.
9.7 When a challenge is not resolved to the satisfaction of the individual, Cineclub Film Society will record the substance of the unresolved challenge. When appropriate in Cineclub Film Society’s judgment, the unresolved challenge will be transmitted to third parties having access to the information in question.
PRINCIPLE #10 – CHALLENGING COMPLIANCE
An individual will be able to address a challenge concerning compliance with the above principles to Cineclub Film Society’s Privacy Officer.
10.1 Cineclub Film Society will maintain procedures to receive and respond to complaints or inquiries about its policies and practices relating to the handling of personal information.
10.2 Cineclub Film Society will inform individuals who make inquiries or lodge complaints of the existence of relevant complaint procedures.
10.4 Cineclub Film Society will investigate all complaints. If a complaint is found to be justified, the Cineclub Film Society will take appropriate measures, including, if necessary, amending its policies and practices. We will take all necessary steps to protect the information you share with us, including using appropriate security technology for credit card data used in electronic commerce transactions.